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WPS Spreadsheet · Editing · Beginner

Enter and Fill Data Series in WPS Spreadsheet

Fill is useful when the intended sequence is explicit: shipment numbers, daily dates or a repeated status. A repeated value and a growing sequence can look similar in the first cell, so check the entire destination, including its endpoint.

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Quick answer

Use Home → Fill → Series with a deliberate type, direction and step. Check the last value, not just the first: this exercise produces 100–140 and five dates crossing January into February.

Fill is useful when the intended sequence is explicit: shipment numbers, daily dates or a repeated status. A repeated value and a growing sequence can look similar in the first cell, so check the entire destination, including its endpoint.

Before you begin

Use a new local .xlsx practice workbook in the English Windows desktop application. Record your installed WPS build, region and free or paid edition before comparing commands. The cited WPS instructions support the workflow, but do not identify a tested build for this example. This guide has not been executed in native WPS; its small fixtures provide expected results to check, not a claim that a desktop test passed. macOS, Linux, mobile, web and WPS 365 interfaces are outside this guide.

Work in an unmerged practice range with only one worksheet selected. If a required command is absent or requests membership, stop that branch; a freely accessible lesson does not prove installed-edition entitlement.

Set up a small schedule

Save Dispatch Series.xlsx, rename its active sheet Schedule, and type these headings into A1:D1:

Dispatch number	Date	Status	Date check

Enter numeric 100 in A2. In B2, enter =DATE(2026,1,30) and format B2:B6 as a readable date using Format Cells. This unambiguous formula avoids interpreting 1/2/2026 differently across locales. If your formula separator is a semicolon, use =DATE(2026;1;30). Enter Pending in C2. Keep A3:D6 empty.

Fill a deliberate number sequence

  1. Select Schedule!A2:A6, with A2 as the source. Open Home > Fill > Series.
  2. Choose a column-oriented Linear series. Set step value 10; if a stop-value field is used, set it to 140. Confirm. The selected range should receive five numbers, not a single repeated 100.
  3. Inspect all five results: 100, 110, 120, 130, 140. In F1 type Number control and in F2 enter =SUM(A2:A6). Expect 600.
  4. If the dialog lacks the stated direction or step controls, cancel rather than guessing. Use two seeds 100 and 110 in A2:A3, select both, and extend the fill handle through A6; accept the result only if all five numbers match. This is an expected-output alternative, not a claim about an unobserved build’s default inference.

Fill dates through a month boundary

Select B2:B6, reopen Fill > Series, choose Date, a daily unit and step 1, filling down the selected column. Confirm that the first result remains 30 January 2026 and that the sequence reads:

2026-01-30
2026-01-31
2026-02-01
2026-02-02
2026-02-03

This is five consecutive calendar days, not five working days and not five monthly dates. To check stored date increments rather than only formatting, enter =B3-B2 in D3, =B4-B3 in D4, =B5-B4 in D5, and =B6-B5 in D6. Each must display numeric 1 using General or Number formatting. Leave D2 blank because there is no earlier fixture date to compare.

If the daily-unit control is absent, cancel. A safe explicit alternative is =B2+1 in B3, =B3+1 in B4, =B4+1 in B5 and =B5+1 in B6, formatted as dates. Record that the alternative is formulas, not a successfully tested Series command. Do not overwrite an unexpected date series and call it verified.

Repeat a status and fill across

For a fixed label, copy C2, select C3:C6 and paste. Check all five status cells read Pending; no numeric suffix should be added. This explicit copy avoids depending on a fill handle’s pattern inference.

For a horizontal series, enter 2 in H2, select H2:L2, and use Fill > Series with a row-oriented Linear series, step 2, stop 10. Expect 2,4,6,8,10 left to right. In H3 enter =SUM(H2:L2); expect 30. A direction error can fill the wrong cells while leaving the source correct, so inspect the entire rectangle.

Edit and retain the finished schedule

Set C4 to Ready by selecting that cell, typing the full replacement and committing it. Verify that only the dispatch dated 1 February changed. The final statuses should be Pending,Pending,Ready,Pending,Pending in row order.

Save, close and reopen Dispatch Series.xlsx. Verify the vertical endpoints 100 and 140, total 600, five dates, four one-day checks, horizontal total 30, and the single Ready label. These are expected acceptance checks; a native WPS run has not been performed for this guide.

Recover from fill errors

After reopening the completed main file, create Dispatch Series - recovery.xlsx using Save As. In this separate copy, accidentally type 999 in A4, then click Undo on the Quick Access Toolbar. Check that 120 and total 600 return. Click Redo to restore the 999 edit and verify the total becomes 1479; click Undo once more to return to 600. The Windows toolbar guide documents these controls. Stop if the undo history contains a different action. For a wrong-direction fill, undo before doing another operation and reselect the exact range.

If dates appear as integers, check their number format before retyping. If a repeated text date does not increment, confirm that it is a real date value, not a text string. For month-end schedules, do not treat a 30-day increment as one month; this exercise deliberately uses days. Do not apply these steps blindly to filtered or manually hidden ranges, where fill selection behavior needs its own check. Flash Fill and AI pattern extraction are outside this ordinary series workflow.

Official references

These are documentation-based instructions. The fixture expectations were checked independently; no native WPS run, application screenshot, installed-edition entitlement test or cross-program round trip is claimed. Academy page dates do not identify an application build.